Scheduling and confirmations consume capacity
Teams handle availability, reminders, rescheduling, preparation instructions, waitlists, and no-show follow-up across channels.
AI for clinic operations
Reduce administrative workloadwithout removing professional judgment.
Connect scheduling, admissions, reception, records, insurers, quotes, payments, inventory, follow-up, reporting, and multi-location coordination for clinics, private hospitals, and medical groups in Mexico and the US.
01 / Administrative pressure
Patient service slows
when coordination is manual.
Independent clinics, networks, private hospitals, and medical groups often repeat the same administrative work across people, branches, phone, messaging, documents, insurers, payments, inventory, and clinical systems.
Admission and reception repeat data collection
Patients and staff re-enter contact, administrative, insurance, consent, and document information before service can proceed.
Documents and insurer workflows create queues
Records, prescriptions, authorizations, quotes, invoices, and supporting files need controlled classification, extraction, routing, and review.
Leaders lack a multi-location operating view
Scheduling, service demand, follow-up, inventory, payments, staffing coordination, and exceptions remain fragmented.
02 / Administrative workflows
Improve access and coordination
around the care team.
The offer begins with administrative workflows. Any use of health information, clinical documents, or prescriptions requires approved purpose, minimum necessary data, access controls, and authorized professional review.
Intelligent scheduling and confirmations
Coordinate availability, reminders, rescheduling, waitlists, approved preparation messages, and human escalation across locations.
Admissions and reception automation
Collect required administrative information, identify missing items, route requests, and prepare a reviewable intake package.
Administrative document support
Classify and extract approved information from documents and prescriptions for routing or review—never to prescribe, modify treatment, or replace clinical interpretation.
Insurance, quotes, and payment workflows
Track administrative requirements, missing documents, estimates, approvals, payment status, and next actions with responsible-team review.
Inventory and supplies
Monitor approved usage and stock signals, surface exceptions, support replenishment workflows, and improve visibility across branches.
Dashboards, policy assistants, and follow-up
Provide approved operational guidance, marketing or service follow-up, and multi-location dashboards without presenting medical advice.
03 / One-month quick hit
Start with one administrative workflow
and a defined privacy boundary.
The AI Iteration Lab starts at MXN $68,000 or USD $4,000 for an approved one-month scope. Travel, regulated-data controls, vendor agreements, paid platforms, production integrations, and hardening are quoted separately.
Week 1 — Map
Choose the administrative workflow, baseline, roles, systems, data classification, minimum necessary information, consent, access, retention, incidents, and professional review points.
Week 2 — Build
Configure the automation, assistant, dashboard, intake, document, inventory, or communication flow using synthetic, de-identified, or explicitly approved data.
Week 3 — Validate
Test usefulness, accuracy, access, logging, exceptions, escalation, privacy, failure modes, and workflow fit with authorized reviewers.
Week 4 — Decide
Present the result, baseline comparison, unresolved risks, compliance and production gaps, backlog, and recommendation to iterate, transfer, or stop.
04 / Privacy and clinical safety
Administrative assistance
is not clinical autonomy.
Solutions can connect with scheduling, CRM, ERP, EHR/EMR, PACS, laboratory, billing, insurer, messaging, telephony, payment, inventory, proprietary, and legacy systems only after access, purpose, agreements, safeguards, and technical feasibility are approved.
Health and prescription information is sensitive. The client remains responsible for applicable Mexican and US privacy, health, professional, record, consent, security, and breach requirements, including determining whether HIPAA and business-associate obligations apply.
- +No diagnosis, prescription, treatment, autonomous triage, study interpretation, or clinical decision
- +No autonomous emergency response; urgent situations follow approved human and emergency protocols
- +Minimum necessary data, role-based access, traceability, retention, and incident controls
- +No patient data, client brands, logos, or outcomes published without explicit authorization
05 / Questions from clinic leaders
Start safely
with administrative work.
01Which healthcare organizations can use this model?+
Independent clinics, clinic networks, multi-location practices, private hospitals, and medical groups across ophthalmology, dental, dermatology, surgery, fertility, rehabilitation, aesthetics, diagnostics, mental health, general and other specialties can begin with a bounded administrative workflow.
02Can you integrate with our current systems?+
We design around scheduling, CRM, ERP, EHR/EMR, PACS, laboratory, billing, insurer, WABA, telephony, payment, inventory, proprietary, and legacy systems. Compatibility, agreements, APIs, security, and data boundaries are confirmed during discovery.
03Can AI process medical documents and prescriptions?+
It can classify and extract approved information for administrative routing or authorized review. It does not prescribe, change medication, interpret the clinical meaning, or replace a licensed professional.
04What can be delivered in one month?+
One quick hit such as scheduling, confirmations, admissions, document routing, insurer follow-up, inventory visibility, an approved policy assistant, or an operational dashboard.
05Is on-site discovery available?+
Yes. Workshops are available in Monterrey, Mexico City, and Guadalajara. Travel, privacy, access, and on-site terms are confirmed with the scope.
06How much does the first Lab cost?+
A bounded one-month AI Iteration Lab starts at MXN $68,000 or USD $4,000. Final scope depends on systems, data sensitivity, agreements, integrations, travel, security, and production requirements.
06 / Start with administration
Bring one clinic workflow.
See a controlled result in one month.
Book a session with Adrian to select the scheduling, admission, document, insurance, payment, inventory, follow-up, policy, or reporting workflow with the strongest administrative value.